3/22/2010
Ref:
Transition from Redeployment to Workforce Reduction
Employee Name: Paul Pinkstaff
Employee Number: 20249949
Dear Paul,
As of the date of this letter, our
records show you have not been successful in locating another position within
HP. As a result, this will confirm that
effective Monday 3/29/2010 you will be
transitioning into the Job Search/Salary Continuation Pay period of the WFR
Program. This is called your "WFR
Release Date" or your "Release Date."
In your Redeployment Notification Letter, we provided you with information
about the Workforce Reduction program (http://hrcms01.atl.hp.com:6080/public/pages/support/en_US/column_page_0002.htm) and also sent some of the
materials to your home address. If you
have lost or misplaced any of this information, you can access the materials by
going to:
You can access these documents externally or from the @hp
Portal at the following WFR website: http://www.hp.com/employee-relations/leaving_hp/wfr/
The user name and password for this
site is:
Username -- HP
Password --
wfr
The following is a list of all documents you have either
received or had access to and most of these continue to be available to you on
the WFM website:
Summary Plan Description (SPD)
Mailed to your home address during the first week of your Redeployment
period.
·
Please note that the SPD
contains important information about the Workforce Reduction Plan, including
the conditions for receiving benefits and your rights as a plan
participant.
WFR Frequently Asked
Questions (FAQs)
Questions and answers related to
the HP Workforce Reduction Program policy and processes.
Workforce Management Job
Search Manual
The Workforce Management Job Search Manual
provides details on how to access the Workforce Management Job Posting
Website. The website is a job search
tool for employees impacted by Workforce Reduction and will facilitate your internal
HP job search.
Lee Hecht Harrison Information
Beginning on your WFR Release Date, you are eligible to receive career
counseling and outplacement support services through Lee Hecht Harrison (LHH),
our outplacement services vendor. The benefits you may receive are
outlined on the employee WFM website listed above. You must enroll for
services within 30 days of your Release Date, and you must begin services
within 60 days after your Release Date. You may have already logged onto
the LHH redeployment website and received redeployment on line services;
however, you must register again to
receive the WFR outplacement benefit. To
register for services
with LHH please contact 1-866-579-4891 or register via their website at http://hpreg.lhh.com/.
Notice Regarding
Confidential Information and Proprietary Developments
A reminder notice of your legal
obligation regarding HP Confidential information and Proprietary Developments.
Detailed instructions on returning
HP Equipment.
Employee Checklist
A
checklist of action items you needed to complete prior to moving into the start
of your WFR 5-week job search period
HP will
send you the following documents one week after your termination date:
Waiver and General Release
Agreement/ADEA –
Will be mailed to your home address a week
after your termination date
The following page is a Severance Payment Estimate Statement
that sets forth the severance payment that you may be eligible to receive if
you terminate from HP.
As you enter the next phase of your career, we would like to thank you for your
contributions to the Hewlett Packard Company and wish you the best of luck in
your future endeavors.
For further information or answers to your questions, please send an email along
with your employee number, to US HR Operations including your employee number
at: WFM-USHROPS@hp.com.
Severance Payment Estimate Statement
Employee Name: Paul Pinkstaff
Employee Number: 20249949
Under the terms of the HP Workforce Reduction
Plan (the "Plan"), you may be eligible for a cash severance benefit
in an amount equal to one week's pay multiplied by your years of full-time equivalent
service.
Your total severance
payment includes salary continuation pay you are expected to receive during the
5-week Job Search/Salary Continuation Pay period. Your severance will be at least six weeks of
pay, but no more than six months of pay. The summary plan description
("SPD") for the Plan contains more information on how these amounts
are calculated, including an example.
If you satisfy
the conditions for receiving severance pay, and you sign and return the Release
Agreement, you will receive your Severance Payment (net of all applicable
withholdings) in a lump sum shortly after the expiration of the seven-day
Release revocation period.
|
Weekly
Severance Pay |
1553.845 |
|
HP
Full-Time Equivalent (FTE) Years of Service [Estimated as of your Designated
Termination Date] |
3.70833333333 |
|
Severance Payment Amount (1 week of pay for each year of HP FTE - minimum 6
weeks, maximum 6 months) |
9323.0723 |
|
Minus Salary Continuation Pay (5-week job search period) |
7313.79 |
|
Total Net
Severance Payment Amount (before tax withholding) to be paid to employee if
"Release Agreement" submitted within timeframe specified by the
terms of the Release Agreement |
2009.28 |
Please Note: For employees who work
in CA, IL, MA, MT, and NE, unused earned vacation and excess FTO bank (if any) will
be paid out on your final paycheck upon termination and is not included in the
above Severance Estimate Statement
Please see the
Plan's SPD for important information about the Plan, including definitions of
terms and how your Severance Payment is calculated.
REDEPLOYMENT / WORKFORCE REDUCTION PROGRAM
q Complete
the following as appropriate:
Ø Timecards
- Non-exempt employees should complete their electronic time card for the ENTIRE pay period prior to completion
of the 4th week of Redeployment. Exempt employees should also
complete an electronic time card for all exception time before completion of
the 4th week of Redeployment.
For non-exempt and exempt
employees all hours that fall into the start of the job search period for that
pay period should be recorded as regular hours worked (i.e. Last Day Worked
meaning the last Friday of your Redeployment period is 5/8/08 your timecard
should be filled out to the end of that pay period 5/15/08 with regular hours
worked). There is no timecard required during the 5-week Job Search/Salary
Continuation Pay period, with the
exception of the first week or two that may fall under the same pay period as
your fourth week of Redeployment. Please
see example above.
Ø
Expense
reports - http://intranet.hp.com/finance/TRAMSDOC/Pages/default.aspx or call TRAMS at 404-774-4646.
Ø Relocation transactions – http://hrcms01.atl.hp.com:6023/public/pages/home/en_US/index.htm
q Change
your paycheck distribution on the @hp portal to receive paper earnings
statements at your current mailing address.
Ø
Click
on Careers, Policies & Total Rewards/Total Rewards/Payroll/Direct
Deposit/Enroll On Line/Pay Statement Print Option.
q Meet with
your supervisor before or on your last day worked (no later than the 4th Friday of your
Redeployment Period) to review the “Property Return Checklist” and
complete or turn over the following items:
Ø Transition
workload to appropriate individual
Ø Make
arrangements to return all HP equipment/property.
Ø Notify
manager of passwords or access codes for phone, computers, servers, etc.
q Review HP’s Records Retention Policy
at: http://standards.corp.hp.com/policy/docs/hp010-02.htm
Ø
Review
all hardcopy and electronic records in your custody, and purge any that are no
longer needed for operational purposes.
Ø
Prepare
records for transfer to your successor or off-site storage according to the HP
Global Records Management Exit Checklist at: http://teams1.sharepoint.hp.com/teams/grm/Shared%20Documents/ExitChecklist.doc
q Print off
your Stock Option History report by accessing Merrill Lynch.
Ø Log
into: www.mybenefits.ml.com
q You may
access the Retirement Plans that you are participating in by going to @hp.
Ø
Click on Careers, Policies & Total Rewards/Total
Rewards/Retirement/Fidelity NetBenefits
q Verify
your home address in the HR system is current and correct @hp.
Ø Click on Careers, Policies & Total
Rewards/Personal Information/Personal Data/Job History/Personal
Information/Home & Mailing Address.
q For Degree
Program Assistance
Ø In the event of a WFR - HP will
reimburse the WFR’d employee for approved costs associated with course(s)
he/she is currently attending or recently completed (recent completion must be
within 60 days prior to the last day of redeployment period).
Ø The employee must follow the
"DP Request for Reimbursement Approval", noting WFR, and the
reimbursement process prior to the last day work with HP.
Ø
HP
will not reimburse for Degree Program costs after the employee leaves the
company
q Please
advise your manager to change your physical work location in the HR System, if
you move prior to your official termination date.
q Employees should redeem all eAward
points prior to the end of their 4th week of Redeployment at: http://hrcms01.atl.hp.com:6041/public/pages/prg_prj/en_US/column_page_0031.htm.
If this is not possible, your Service and available eAward points will
be automatically redeemed by the eAward system and added as cash to your
paycheck. Payment will be made shortly
after termination.
q Register
for career transition services with Lee Hecht Harrison at 1-866-579-4891 or at http://hpreg.lhh.com/ within 30
calendar days and start services within 60 calendar days from your WFR Release
Date.
q If you are
a supervisor or a manager, you will need to work with your manager to ensure
the reporting changes are made for all of your direct reports.
Ø
HP Fleet Driver Responsibilities:
The driver retains the responsibility to maintain and return the fleet vehicle
per HP Fleet policy.
Ø
Vehicle Return by the first day in
the WFR Program: Drivers are required to contact GE
Capital Solutions Fleet Services at 1.800.866.3060 or fleetus.hp@ge.com
to provide GE with the following information:
1. Location
of fleet vehicle – nearest HP facility
2. Contact name of who is holding the
keys, and their phone number
3. Final Odometer information
4. Contact
information, should GE need more information in the future.
Ø
Return Locations: Drivers
are required to return the fleet vehicle to the nearest HP facility location.
Keys can be left with the on-site coordinator, or an individual that
resides at the facility, if the manager is not located in the building.
If there is no HP facility within reasonable driving distance (50 miles)
of the principle work location, drivers may have an option to return the
vehicle to their servicing dealership. If this option is chosen, GE and HP
manager must be made aware of the dealership location in advance.
Ø
Driver Purchase: The affected
employee MAY be given the opportunity to purchase their vehicle. HP Fleet
will review each situation individually based on current needs of the HP
Fleet. If a
driver is interested in this option they should contact NorthAmericaFleet@hp.com.
Ø
Re-Assignment:
If you find another fleet eligible position within HP, please ensure your new
manager has changed your status to “assigned vehicle,” and GE will contact you
directly within 5 to 7 days. When
possible, every effort will be made to return the original assigned vehicle to
the employee, or provide a comparable vehicle from excess inventory.
If you have a question regarding the process above please
contact GE Capital Solutions Fleet Services directly at 800.866.3060, or fleetus.hp@ge.com
q If you are
a Sales Employee on an Incentive Plan please review with Sales Compensation and
your manager any outstanding liabilities, draw balances, etc. that will need to
be repaid to HP. Refer to
the Sales Compensation website at http://intranet.hp.com/tsg/WW2/wwsalescomp/AMS/Pages/AMSHome.aspx or call 800-244-1407 for Information.
q Visit the
Workforce Management Job posting website.
This website will assist you as an impacted Workforce Reduction employee
with your internal job search provided you are eligible for internal hire. This site is available to both Redeployment
employees and WFR employees during their five (5) week job search/salary
continuation period. This site may be
accessed at https://h10028.www1.hp.com/wfmathp/content/home.asp With the following username and
password:
User
name: jobsathpint
Password: mdp2002int
To better assist in your internal
job search verify your current job title, job level and grade @hp
Ø Click on Careers, Policies & Total Rewards/Personal
Information/Personal Data/View Information/Job History/Personal Information/Job
History
q
If
you are working pursuant to a HP sponsored U.S. Visa, Please refer to the
Workforce Management Information located on the Americas Immigration Home Page
at: http://hrcms01.atl.hp.com:5002/public/pages/Gen_Imm/en_US/text_page_20053.htm. If you have additional questions
or require further assistance, please contact Leslie Nicolett in the
Immigration Department at 650-919-8544.